BILLING/INVOICING GUIDELINES
Original invoice(s) for merchandise must be mailed on date of shipment to one of the following:
Merchandise Invoices for Universal Studios Hollywood :
ACS-NBCUni
Accounts Payable
P.O. Box 981836
El Paso, TX 79998
Phone: 866-808-6401
Jda.uni@acsap-it.com (preferred)
OR
Merchandise Invoices for Universal Orlando :
Universal Orlando
Attn: Merchandise Accounts Payable
1000 Universal Studios Plaza
Orlando , FL 32819
uoapdept@universalorlando.com (preferred)
Fax: 407-363-8190
• All new Vendors must complete a New Vendor Information Sheet and W-9 or W-8 (as applicable). Fax the information sheet to the UPR Compliance Department at (407) 224-7926 or email your New Vendor Information Sheet to vendorcompliance@universalorlando.com . Vendor will not be paid until the appropriate W-9/W-8 form is received by UPR.
• All invoices must reference ALL of the following: Purchase Order number, date of shipment, Universal SKU numbers and Vendor part numbers.
• Invoices must also include total pieces or case quantity shipped, unit costs, extensions, and total amount due. UPR will only pay for quantities listed on the Purchase Order.
• Invoice billing must be in "buy unit of measure" as stated on the Purchase Orders.
• Invoice amount must equal Purchase Orders. If there have been any changes (i.e., price or quantity change), a revised Purchase Order must be received prior to shipment; otherwise, the invoice will not be honored.
• Vendor name on invoice must be the same as Vendor name on Purchase Order, unless otherwise noted on the New Vendor Information Sheet. Vendor must advise UPR Compliance Department on all information changes via fax #407-224-7926.
• One invoice per Purchase Order shipment. In the instance of a "blanket" Purchase Order, Vendor must invoice each time a shipment is made and reference the "blanket" Purchase Order number.
Wire Transfer Guidelines - Imports Only
For imported products, wire transfer is UPR's preferred payment method. All
international Vendors should provide UPR with wire transfer instructions on their
company letterhead in order for the wire transfer to be processed properly. The funds will
be wired to the corresponding U.S. bank, and then the U.S. bank will direct the funds to
the Vendor's bank overseas.
New Vendors should provide their wiring instructions with their first invoice in order for
the wire transfer to be processed in a timely manner. Established Vendors should notify
UPR as soon as possible concerning any changes to their current wiring instructions. This
is necessary in order to prevent any delays in initiating and receiving the wire transfer.
Any fees associated with incorrect wiring instructions will be charged back to the
Vendor.
All documents concerning the payment for merchandise by a wire transfer (i.e., invoices,
Bill of Lading, packing list, wire payment instructions, etc.) should be sent to the
appropriate Merchandise Inventory Analyst. Wiring instructions should consist of the
Vendor's bank name, bank address, bank account number, and bank ABA/Routing
number. (International Vendors will need to provide their banks' U.S. corresponding
bank's name as noted below.)
Upon receipt of all necessary documents from the Vendor, a wire transfer will be initiated
within the next twenty-one (21) days for payment. If payment has not been received
within the specified time limit mentioned above, the Vendor should contact the
Merchandise Inventory Analyst.
FAILURE TO COMPLY WITH ANY OF THESE INSTRUCTIONS MAY RESULT IN A CHARGEBACK TO VENDOR
(Please review our Vendor Chargeback Tab for regular updates.)
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